ABF Freight System, Inc. - Historical Reports Info Page

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Historical reports can be used to review your shipping trends for a specific time period. You can setup your report by totaling on a variety of options like number of shipments, pieces, weight, and net charges. For example, you may review your shipping totals for each month for the last quarter or year. You can also subtotal by your customer, vendor, or supplier information. For example, you may review your same monthly totals with subtotals by your customers', vendors', or suppliers' company name.

The following information provides a step-by-step guide on how to use this feature as well as a list of common questions.

Step by Step Guide



		To access this feature, you must be logged on to the site. You may request a password or logon now. To view a previously created report, select a report from the "Select Report:" list. If you create a new report, it will appear in this list under the "My Custom Reports" heading. View a summary of the report format to make sure the selected report meets your needs. If you would like to automatically receive the report by e-mail or through ABF’s online Reports Inbox, click the "Schedule Selected Report" link to setup a schedule for this report. Currently, historical reports with the Business Trend Analysis option may not be scheduled. For more information on scheduling a report, see the Reports Inbox info/help section. If want to view the report immediately without changing any options, click the “Run Report” button. If you want to run a report that is not one of your saved reports or would like to quickly modify an existing report, you may do so in the “Report Options” section. Select the type of report you would like to access, Historical Summary or Business Trend Analysis. Historical Summary provides you a line-by-line breakdown of shipment activity, including totals for shipments, pieces, weight and charges. Business Trend Analysis gives you the ability to compare shipment activity from period to another. The Total By selection list allows you to setup your primary totals. For example, select "My Locations" to total by each of your shipping or receiving locations. The Subtotal By selection list allows you to setup your secondary totals. For example, select "Company Name" to see subtotals by the name of each of your customers, suppliers, or vendors. Use the Shipment Type section to select the type of freight (Inbound, Outbound, and/or Third Party) to include in your report. You may also choose to include only those shipments where you were the paying party. Select Freight Type to include all, LTL, Volume, TimeKeeper, TurnKey, and/or International shipments in your report. Use the Date Range section to limit the time period of your report. Select "Picked Up" from shipments picked up in the selected time period or "Delivered" for shipments delivered in the selected time period. Choose from the From selection list to set the report's time period. You may also select a different time period by changing the dates provided. You can do this by entering the date in the spaces provided or by clicking on the calendar icon and selecting the desired date. The Analysis Options section applies to Business Trend Analysis reports only... Choose from the From selection list to set the time period that you would like to compare shipment activity. You may also select a different time period by changing the dates provided. For example, if you selected "Last Quarter" in the Date Range section, you may select "Quarter Before Last" or "Same Quarter, Last Year" in the Analysis Options section. Use the Show section to select which totals you would like shown in your report; (a) select "All" if you would like to see everything, (b) select "Highlighted Exceptions" if you would like to see every line that meets the criteria of an exception to be highlighted, or (c) select "Only Exceptions" if you would only like to see the lines that meet the criteria of an exception. The following instructions only apply when using exceptions with options (b) or (c) as described above... Select a comparison option based on shipments, pieces or weight. The exception lines shown or highlighted will be based off of this selection only and not change as you change displays between shipments, pieces and weight on the report. Select your exception criteria by choosing if the comparison option is based on an increase or decrease, more or less than a numeric value or percentage. For example, "increase by more than 5 shipments" will show or highlight those lines where the difference in the number of shipments from time period one and time period two increased by at least 6 shipments. The “Limit By:” option provides a list of contacts to choose from if so desired. Reports may be viewed online or downloaded as a PDF document for easy printing, an Excel file for further analysis, or an ASCII comma-delimited file for upload into an internal database or computer system. Click “Run Report” to see your results. If you would like to save these options as a new report (or to save changed options for an existing custom report), click "Save Options as Report."

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Common Questions



		How current is the data that is presented in the report? All historical information in the report is up-to-date data. How far back can I get my shipment history? The historical data goes back two years from the current month. Can I see the chart version of my historical report? After the report has been processed, you can chart a particular section of your report simply by clicking on the [chart] link above the section of the report you want to chart. Can I change the order of the data that is displayed? After the report has been processed, you can click on the column header above the totals you want to see ordered to display the totals in descending order (highest totals at the top). To see the totals displayed in ascending order (lowest totals at the top), simply click on the column header again. How can I tell which column the totals are sorted by? After the report has been processed, the column header above the sorted totals will be highlighted. This information is also listed in the third line of the report title. How do I print a report? Press "Ctrl" + "P" on your keyboard or click on the "File" menu and then select the "Print..." option from the document window.

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